Annual Election of ACM@UIOWA - Spring 2019

This Post Last Updated: Monday, April 15, 2019

NOMINATIONS ARE NOW CLOSED, AND THE BALLOT IS FINALIZED

Here, the candidates are listed in alphabetical order. They will be randomized on the ballot.

Position Nominee Nominee Nominee
President Joshua Friede    
Vice President Jack Geati Colin Hayes  
Secretary-Treasurer Colin Hayes Nathaniel Le Sage Andrew Murley
Webmaster Colin Hayes Nathaniel Le Sage Andrew Murley
Events Chair Colin Hayes Nathaniel Le Sage Andrew Murley

 

Candidate Platforms can be found here.

Voting will be held on Wednesday, April 17 at 6:30pm in 205 MLH.  (location subject ot change. Room should be finalized by end of day Monday, April 15)

Early, In-Person Voting is available during the times listed in the schedule below.

Election Protocol

Approved by the ACM@UIOWA Officers on Thursday, March 14, 2019

In the following announcement, all dates unless otherwise specified are considered to be in 2019. All times are in Central Time.

TL;DR

The next ACM@UIOWA Annual Election will be held on Wednesday, April 17th, at 6:30pm. In the spirit of transparency, we’ve outlined the rules below. Take a look over them, or at the very least, make sure you check these important dates!

IMPORTANT DEADLINES/DATES

Monday, April 1st 09:00:00 AM Nominations for the Annual Election OPEN
Wednesday, April 3rd 11:59:59 PM Dues must be paid to be ELIGIBLE for Nomination for the Annual Election
Friday, April 12th 11:59:59 PM Nominations for the Annual Election CLOSED
Sunday, April 14th 11:59:59 PM Nominees must accept their nominations & Platforms are Due
Monday, April 15th 1-3pm, or by Appt. IN-PERSON Early Voting, ACM Office, 201A MLH or by appt.
Tuesday, April 16th 2-4pm, or by Appt. IN-PERSON Early Voting, ACM Office, 201A MLH or by appt.
Tuesday, April 16th 05:00:00 PM  Dues must be paid to be eligible for VOTING
Wednesday, April 17th 12-2pm, or by Appt. IN-PERSON Early Voting, ACM Office, 201A MLH or by appt.
Wednesday, April 17th 06:30:00 PM ACM@UIOWA Annual Election - Stump Speeches and In Person Voting
Following Election ASAP (IF NECESSARY) Announcement of Special Election, including explanation of rules
Week of April 22 Nighttime (IF NECESSARY) Special Election

 

Annual Election - NEED TO KNOW DETAILS

WHEN:  Wednesday, April 17th at 6:30PM

WHERE: 205 MLH, (subject to change; will be finalized at end of day April 15; check the ACM@UIOWA website)

WHAT: Elections for the five ACM@UIOWA officer positions: President, Vice-President, Secretary-Treasurer, Webmaster, and Events Chair. These are year-long positions, and will be held from May 1, 2019 to April 30, 2020. More info can be found in the ACM@UIOWA Constitution.

NOMINATIONS

WHO CAN NOMINATE: Anyone can nominate for as many positions and for as many candidates they will like, including themselves. Nominations will be open on Monday, April 1st around 9:00AM, and will close on Friday, April 12th at 11:59:59PM. A link to the nomination survey will be distributed via the Primary and Secondary communication channels.

WHO IS ELLIGIBLE FOR NOMINATIONS: All ACM@UIOWA chapter Members (i.e. those who have paid their 2018-19 academic year chapter dues) as of Wednesday, April 3, 2019 at 11:59:59pm are eligible to run in the election. Nominees are free to decline nomination. If an ineligible candidate is nominated, they will be informed of their ineligibility. If an eligible candidate is nominated, and they have not previously explicitly declined nomination for the position, they will be informed of their nomination. It is possible for Nominees to accept previously declined nominations, so long as they fulfill the other requirements by the due date.

Note: The ACM@UIOWA Constitution allows for a unanimous veto by current Officers of any nomination for President. This can be appealed to the Chapter Sponsor, who can override it if deemed cruel or vindictive. All other nominations are fair game to eligible candidates.

ACCEPTING A NOMINATION: Accepting a nomination involves two things:  1) an affirmative response before platforms are due, and 2) coming up with a short, one paragraph description of why you would be a good Officer. Additionally, should you wish, there will be time to give a stump speech at the election itself, before voting. It is possible to accept nominations for multiple positions. You are allowed to run for as many positions as you are nominated for. If you are unable to attend the meeting, you are allowed to submit a short, 1 min max video, so long as it is appropriate.

VOTING

WHO IS ELLIGIBLE TO VOTE: All ACM@UIOWA Members (i.e. those who have paid their yearly academic dues) as of 5:00pm, Tuesday, April 16.

VOTING: ACM@UIOWA will be utilizing instant-runoff elections, which involves ranking candidates in order of preference. The process mimics a series of runoff elections, with the bottom candidate being removed each time. All ballots will be secret. 

EARLY VOTING: If you are an eligible voter, but are unable to attend the election, there will be an in-person, early voting period spanning Monday through Wednesday, April 15-17 during regular business hours. Early votes can be cast by appointment with the President, or during the designated times listed in the schedule above in the ACM@UIOWA Office in 201A MacLean Hall.

RESULTS

WINNING: Following the process of instant-runoff elections, the first candidate to reach 50%+1 of votes cast in a round of voting will be declared the winner.

For a simple answer, you can stop reading here, but there are some complications we need to cover in case they come up.

ROUNDS OF VOTING: Votes for all positions being voted on will be cast simultaneously, and when voting closes, tallied simultaneously. The first round of voting will involve all positions, by default. Once the final results are calculated, the results for all positions - including any voting redistribution - will be publicly announced simultaneously. All Winners will either accept/decline their positions. Any positions which are yet unfilled at the end of the round, will proceed to a new round involving simultaneous re-tallying, which will include special conditions based on the nature of the re-tally (see: Special Results)

SPECIAL RESULT - CANDIDATE WINS MULTIPLE POSITIONS: If a candidate wins multiple positions, they will be allowed to accept whichever position they wish to fill, but will not (purposefully) be informed of the consequences (i.e. who will win the other position in their stead). For elections they won but did not accept, the instant runoff procedure will be re-run, but with a redistribution of their votes in the first round. For elections they lost, their votes will only be redistributed if the procedure has to be re-run because of another Special Result (i.e. once someone "wins" and "accepts" a position, they cannot unwin it).

SPECIAL RESULT - TIE: In the event of a tie, the final two candidates will be re-voted on by eligible voters present at the Annual Election Meeting. If the tie persists a second time, the President will cast, change, or rescind their vote (depending if they voted or did not) based on the advice of their Officers, effectively deciding the election. 

SPECUAL RESULT - CANDIDATE DECLINES: If a candidate declines the position they won, their votes will be redistributed in a new round of instant runoff procedure.

IN THE EVENT OF VACANCIES FOLLOWING THE ANNUAL ELECTION: Nominations for a Special Election will open immediately, and eligibility will be extended to all who achieve ACM@UIOWA Member status by the day of the election. Voting eligibility will likewise be extended. If such a scenario arises, more details will be promulgated by the day following the regular election.